About CAN TV

CAN TV is an independent 501(c)(3) private foundation CAN TV that helps people adapt to a changing multi-media environment by teaching skills toward independent use of media, expanding the diversity of voices, ideas and opinions available on CAN TV and online.

On our five local channels you can view the diversity of people and ideas that reflect Chicago, including voices often excluded from mainstream media. A city where residents can freely share their passions and talents with one another is a city that works better. For everyone.

CAN TV operates from a modern multi-use facility located at 1309 S. Wood St. in the Illinois Medical District.

Responsibilities

• Provide calendar management for the ED. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Function as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the ED and GM’s ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact on all internal and external matters pertaining to the ED and GM, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the ED and GM’s style and organization policy.
• Work closely with the ED and GM to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. Anticipate ED and GM’s needs in advance of meetings, conferences, etc.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the ED/GM and staff, demonstrating leadership to maintain credibility, trust, and support with all levels of staff.
• Provide event management support as requested.
• Answer ED and GM phone line and respond to inquiries.

Qualifications

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives. Bachelor’s degree with minimum of eight (8) years of executive administrative experience (required); experience managing board relations (preferred).
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, members, and funding partners.
• Ability to make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential.
• Proficiency in MS Office Suite, including Outlook, Word, PowerPoint, Adobe Suite and Excel.
• Support the mission, vision, and values of the organization

To Apply

• Submit resume and cover letter to hr@cantv.org
• Title the email: Executive Assistant to the Executive Director and General Manager

No phone calls please. CAN TV is an equal opportunity employer.